Writing a Letter of Disclosure 

Once you have decided whether you need to disclose your criminal conviction, you will want to decide how to disclose the information. 

‍

You have a few different options that might be appropriate in different circumstances:

‍

• On your CV
• In an application form
• Over the phone 
• Face-to-face at an interview
• When you are offered the job
• In a letter of disclosure

‍

The preferred method of disclosure is often a letter of disclosure. This is because it gives you the opportunity to lay out all of the background information in written form. You might find this easier than having to tell the employer about it in an interview, which might be a more stressful setting. 

‍

Writing your letter

‍

Scotland Works For You (a collaborative project supporting people with convictions to help them make positive job applications) suggest the following layout:

‍

• Paragraph 1 − why you want to disclose your conviction.
• Paragraph 2 – the nature of your conviction and the sentence you received.
• Paragraph 3 – an explanation of the circumstances that contributed to your conviction. This demonstrates that you have accepted responsibility for your conviction and moved on.
• Paragraph 4 – the changes you have made in your life since you were convicted (eg: support for substance-abuse, taken classes or gained qualifications)
• Paragraph 5 – why you should be considered for the position. Finish by saying you’re happy to discuss any of the information you have provided at your interview.

‍

Depending on your circumstances, you might want to send the letter alongside the application form or you might want to submit it following a successful interview.

‍

The charity, Unlock*, has some great examples of disclosure letters. 

‍

Scotland Works For You also have example letters on pages 40 - 42 of their guidance.

‍

Speaking about your criminal conviction in an interview

‍

You may also want to prepare for the fact that your prospective employer may want to speak with you, in person, about your criminal record.  If you have the opportunity to have a conversation with them about it, it’s important to explain:

‍

• The nature of your conviction
• Any circumstances which contributed to the offence
• Any changes you have made since

‍

It’s also a great opportunity to remind them why you feel you would be the best person for the job.

‍